Annual General Meeting 2020 - Convening Notice and Voting Form
OSSIAM EMERGING MARKETS MINIMUM VARIANCE NR UCITS ETF (DEMV)
CONVENING NOTICE
The shareholders of Ossiam Lux, (hereinafter the "Company") are kindly invited to participate at the annual general meeting of the shareholders of the Company (the "Annual General Meeting") which, given the exceptional circumstances due to the COVID-19 pandemic and in accordance with applicable laws and regulations, shall be held, as decided by the board of directors of the Company, by means of electronic voting forms and proxies only on
May 15, 2020 at 2.00 p.m. (Luxembourg time)
for the purpose of considering and voting upon the following agenda (the "Ordinary Agenda"):
ORDINARY AGENDA
Shareholders are advised that no quorum is required for the adoption of resolutions by the Annual General Meeting and that resolutions will be passed by a majority of the votes validly cast of the shareholders present or represented at the Annual General Meeting. Votes cast shall not include votes attaching to shares in respect of which the shareholder has not taken part in the vote or has abstained or has returned a black or invalid vote.
The majority at the Annual General Meeting will be determined according to the shares issued and outstanding at midnight (Luxembourg time) on the fifth day prior to the Annual General Meeting (i.e. May 8, 2020) (the "Record Date"). The rights of a shareholder to participate at the Annual General Meeting and to exercise a voting right attaching to his/her/its shares are determined in accordance with the shares held by this shareholder at the Record Date.
Given the exceptional circumstances due to the COVID-19 pandemic and since the Annual General Meeting will not be held physically, should you wish to vote on the items of the agenda, please use the form of proxy / electronic voting.
If you are holding shares in the Company through a financial intermediary or clearing agent, please note that:
If you are NOT holding shares in the Company through a financial intermediary or clearing agent, please note that:
In normal circumstances, copies of the annual accounts, the reports of the approved statutory auditor and the management report are available free of charge during normal office hours at the registered office of the Company in Luxembourg (49 avenue John F. Kennedy L-1855 Luxembourg). Given the exceptional circumstances, you are advised to request any or all of these documents by fax: (+352) 46.40.10-413) or by email to: [email protected].
Yours faithfully
THE BOARD OF DIRECTORS
VOTING FORMS
For the annual general meeting of shareholders of Ossiam Lux which, given the exceptional circumstances due to the COVID-19 pandemic and in accordance with applicable laws and regulations, you are kindly invited to participate, as decided by the board of directors, by means of electronic voting forms and proxies only, on May 15, 2020 at 2.00 pm (the "Annual General Meeting").
To be sent completed to your financial intermediary or clearing agent in charge for onward transmission by e-mail or fax to the following address: [email protected] and/or by fax to the attention of the Domiciliary Department at number: + (352) 46.40.10-413 no later than May 12, 2020.
Pursuant to article 67 of the Law on Commercial Companies dated August 10, 1915 (as amended from time to time), the articles of incorporation of Ossiam Lux (the "Company") and, given the exceptional circumstances due to the COVID-19 pandemic, applicable laws and regulations and the decision of the board of directors of the Company, each shareholder may vote through voting forms sent by e-mail or facsimile to the e-mail address or number specified in the convening notice/voting form.
Each shareholder may also act at any meeting of shareholders by appointing the chairperson as his/her proxy.
Shareholders are advised that no quorum is required for the adoption of resolutions by the Annual General Meeting. The majority at the Annual General Meeting will be determined according to the shares issued and outstanding at midnight (Luxembourg time) on the fifth day prior to the Annual General Meeting (i.e. May 8, 2020) (the "Record Date"). The rights of a shareholder to participate at the Annual General Meeting and to exercise a voting right attaching to his/her/its shares are determined in accordance with the shares held by this shareholder at the Record Date.
Instruction for completion:
The shareholder may use the enclosed "Electronic Voting Form" in accordance with the abovementioned instructions or give a proxy to the chairperson of the meeting completing the enclosed proxy.
Proposed Resolutions submitted to the Annual General Meeting
______________________________________________________________________ Name of the shareholder:
_______________________________________________________________________ Address of the Shareholder
_______________________________________________________________________ Date & Signature
ELECTRONIC VOTING FORM (or to be sent by Fax)
To be sent completed to your financial intermediary or clearing agent in charge for onward transmission by e-mail or fax to the following address: [email protected] and/or by fax to the attention of the Domiciliary Department at number: + (352) 46.40.10-413 no later than May 12, 2020.
Only the forms provided for by the Company and received by the Company before may 13, 2020 (midnight Luxembourg Time) and within the conditions determined by law shall be taken into account. Voting forms which show neither a vote in favour, nor against the proposed resolution, nor an abstention are void.
For the resolution proposed or agreed by the board of directors (the "Board of Directors"), you can:
___________
____________________________________________________________
Holder(s) of:
___________shares of OSSIAM EMERGING MARKETS MINIMUM VARIANCE NR
___________shares of OSSIAM FTSE 100 MINIMUM VARIANCE
___________shares of OSSIAM iSTOXX(R) EUROPE MINIMUM VARIANCE NR
___________shares of OSSIAM MSCI CANADA NR
___________shares of OSSIAM RISK WEIGHTED ENHANCED COMMODITY EX. GRAINS TR
___________shares of OSSIAM STOXX(R) EUROPE 600 EQUAL WEIGHT NR
___________shares of OSSIAM US MINIMUM VARIANCE ESG NR
___________shares of OSSIAM WORLD MINIMUM VARIANCE NR
___________shares of OSSIAM SHILLER BARCLAYS CAPE(R) US SECTOR VALUE TR
___________shares of OSSIAM SHILLER BARCLAYS CAPE(R) EUROPE SECTOR VALUE TR
___________shares of OSSIAM SOLACTIVE MOODY'S ANALYTICS IG EUR SELECT CREDIT
___________shares of OSSIAM JAPAN MINIMUM VARIANCE NR
___________ shares of OSSIAM GLOBAL MULTI-ASSET RISK-CONTROL
___________ shares of OSSIAM MSCI EUROPE EX-EMU NR
___________ shares of OSSIAM MSCI JAPAN NR
___________ shares of OSSIAM MSCI USA NR
___________ shares of OSSIAM MSCI EMU NR
___________ shares of OSSIAM US STEEPENER
___________ shares of OSSIAM EURO GOVERNMENT BONDS 3-5Y CARBON REDUCTION
Wish(es) to vote at the Annual General Meeting of Ossiam Lux which, given the exceptional circumstances due to the COVID-19 pandemic and in accordance with applicable laws and regulations, shall be held, as decided by the Board, by means of electronic voting forms and proxies only on May 15, 2020 at 2.00 pm with the following agenda (the "Ordinary Agenda"):
ORDINARY AGENDA
the undersigned hereby vote(s):
FOR Item 3 of the Agenda Item 4 of the Agenda Item 5 of the Agenda Items 6.a of the Agenda Item 6.a.1 of the Agenda Item 6.a.2 of the Agenda Item 6.a.3 of the Agenda Item 6.a.4 of the Agenda Item 6.b of the Agenda Item 7 of the Agenda
AGAINST Item 3 of the Agenda Item 4 of the Agenda Item 5 of the Agenda Items 6.a of the Agenda Item 6.a.1 of the Agenda Item 6.a.2 of the Agenda Item 6.a.3 of the Agenda Item 6.a.4 of the Agenda Item 6.b of the Agenda Item 7 of the Agenda
ABSTAIN Item 3 of the Agenda Item 4 of the Agenda Item 5 of the Agenda Items 6.a of the Agenda Item 6.a.1 of the Agenda Item 6.a.2 of the Agenda Item 6.a.3 of the Agenda Item 6.a.4 of the Agenda Item 6.b of the Agenda Item 7 of the Agenda ___________________________________________________________________________
Date: ____________, 2020
_____________________ Signature: PROXY FORM
To be sent completed to your financial intermediary or clearing agent in charge for onward transmission by e-mail or fax to the following address: [email protected] and/or by fax to the attention of the Domiciliary Department at number: + (352) 46.40.10-413 no later than May 12, 2020.
By the present proxy form, the undersigned,
_________________________________________________________
Holder(s) of:
___________shares of OSSIAM EMERGING MARKETS MINIMUM VARIANCE NR
___________shares of OSSIAM FTSE 100 MINIMUM VARIANCE
___________shares of OSSIAM iSTOXX(R) EUROPE MINIMUM VARIANCE NR
___________shares of OSSIAM MSCI CANADA NR
___________shares of OSSIAM RISK WEIGHTED ENHANCED COMMODITY EX. GRAINS TR
___________shares of OSSIAM STOXX(R) EUROPE 600 EQUAL WEIGHT NR
___________shares of OSSIAM US MINIMUM VARIANCE ESG NR
___________shares of OSSIAM WORLD MINIMUM VARIANCE NR
___________shares of OSSIAM SHILLER BARCLAYS CAPE(R) US SECTOR VALUE TR
___________shares of OSSIAM SHILLER BARCLAYS CAPE(R) EUROPE SECTOR VALUE TR
___________shares of OSSIAM SOLACTIVE MOODY'S ANALYTICS IG EUR SELECT CREDIT
___________shares of OSSIAM JAPAN MINIMUM VARIANCE NR
___________ shares of OSSIAM GLOBAL MULTI-ASSET RISK-CONTROL
___________ shares of OSSIAM MSCI EUROPE EX-EMU NR
___________ shares of OSSIAM MSCI JAPAN NR
___________ shares of OSSIAM MSCI USA NR
___________ shares of OSSIAM MSCI EMU NR
___________ shares of OSSIAM US STEEPENER
___________ shares of OSSIAM EURO GOVERNMENT BONDS 3-5Y CARBON REDUCTION
Hereby appoint the Chairman of the Meeting as its proxy to vote on its behalf on all items of the agenda of the Annual General Meeting which, given the exceptional circumstances due to the COVID-19 pandemic and in accordance with applicable laws and regulations, shall be held, as decided by the Board, by means of electronic voting forms and proxies only on May 15, 2020 at 2.00 pm with the following agenda (the "Ordinary Agenda"):
ORDINARY AGENDA
*******
The proxy authorizes to take part in the session of the Annual General Meeting, and as the case may be, in the subsequent session if the first session of such meetings could not deliberate; to take part in all deliberations and to vote on all the items of the agenda; to take any measures, which the attorney considers as useful or necessary in the interest of the Company and in particular the drafting and signing of the minutes or any other documents, which the attorney deems necessary for the execution of the present proxy.
Shareholders are advised that no quorum is required for the adoption of resolutions by the Annual General Meeting. The majority at the Annual General Meeting will be determined according to the shares issued and outstanding at midnight (Luxembourg time) on the fifth day prior to the Annual General Meeting (i.e. May 8, 2020) (the "Record Date"). The rights of a shareholder to participate at the Annual General Meeting and to exercise a voting right attaching to his/her/its shares are determined in accordance with the shares held by this shareholder at the Record Date.
Date: __________, 2020 Signature: _____________
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ISIN: | LU0705291812 |
Category Code: | NOA |
TIDM: | DEMV |
LEI Code: | 549300638ZUB446T5F70 |
Sequence No.: | 61253 |
EQS News ID: | 1033373 |
End of Announcement | EQS News Service |
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